Library Assistant – Secondary

Job Responsibilities

  • Provides exemplary customer service while working at checkout desk or as backup;
  • Categorize and classify library materials, including books, CDs, films, newspapers, or other documents;
  • Follow library standards and guidelines when classifying documents;
  • Import bibliographic records from an external database of bibliographic records to internal library database;
  • Researches records and makes updates as needed;
  • Creates original records as required;
  • Inputs data about materials into electronic catalogue to ensure users can locate books, serials, films, or other document;
  • Ensure all material can be retrieved conveniently using standardized method;
  • Consult with colleagues on improving cataloging process;
  • Assist the Library Officer to work alongside subject specialists in developing the resources list for student and staff;
  • Assists students, staff and parents with technology questions, locating materials and general library use;
  • Determine appropriate treatments for series or multipart items;
  • Assist the Library Officer to Organize large backlogs of materials;
  • Organize materials according to highest priority;
  • Assist in maintaining parts of the catalogue that pertain to collections under specific jurisdiction; Shuyuan, Chinese Cultural Centre, Archives;
  • Report regularly to Library Officer and the Head Librarian Secondary;
  • Conduct complex research that creates imaginative and inspiring library resources and displays; and
  • Any other duties as required by ISF Secondary.


  • Holder of the Certificate of Library Assistant (or equivalent);
  • Work experience in a school library environment;
  • Good knowledge of Chinese and English word processing, library information systems and other office software applications, e.g. Publisher;
  • Good command of both written and spoken English and Chinese (Cantonese and Mandarin);
  • Able to work independently, effective organizational and interpersonal skills; and
  • Provides exemplary customer service in Library at all times.

Please send in your completed forms together with full curriculum vitae and covering letter,

BY EMAIL to: [email protected]


BY MAIL to:  HR Office, The ISF Academy, 1 Kong Sin Wan Road, Pokfulam, Hong Kong (mark the position’s REF code on the envelope)